Job Details

Facilities Coordinator, London
United Kingdom

The Company

FDM is the market leader in the Recruit, Train and Deploy industry. We recruit and train graduates, ex-forces personnel and returners to work, transforming them into IT and business professionals before deploying them across our client base. We work in partnership with our clients to fill their specialty skills gaps, building a diverse pipeline of talent for the future. With centres across Europe, North America and APAC, FDM has shown exponential growth throughout the years, firmly establishing itself as an award-winning FTSE 250 employer.


As the Facilities Coordinator, you will report to the UK Facilities Manager, assisting with the day-to-day coordination of facilities services for our London premises and those service providers rendered to them, together with other UK centers as necessary. You will be a primary contact for building management and be aware of all activity affecting the smooth running of the Company’s business. Being aware and critical of the environment is key, solving facilities related issues or potential issues  before they arise. The role requires a resourceful, organized, multi-tasker with excellent organizational, communication, interpersonal and relationship skills. You will be expected to support all areas of the business. You will be responsible for following existing processes, developing and proposing improvements.

Duties and Responsibilities

•    Maintain close relationships and liaison with property management
•    Access control – building pass management
•    Coordination of maintenance activities – logging of incidents and communication with suppliers/services
•    Coordination of cleaning activities
•    Provisioning of office supplies – with cost analysis/reporting
•    Physical furniture/facilities moves
•    Health and safety monitoring
•    Recycling services        
•    Identify operational problems and inefficiencies and find solutions
•    Coordinate services and solutions to rectify problems identified
•    Asset management/Audits
•    Ensure work is carried out in line with FDM policies and practices, and in a timely manner
•    Any other tasks as required by the business

Essential Criteria 

•    Relevant college degree and/or 2 years equivalent experience
•    Detail orientated and critical thinker
•    Demonstrated high level of oral and written communication
•    Experience using Microsoft Office (Excel, Word, PowerPoint, and Outlook).
•    Ability to prioritize and multi-task
•    Willing to dedicate time outside of normal business hours when needed  
•    Able to travel to our UK offices
•    Exceptional relationship management skills
•    Career focused and driven to succeed
•    Adaptable and flexible
•    Customer (user) service focused
•    Self-motivated and confident
•    Effective organization skills with ability to prioritize
•    Able to use initiative and also to take direction
•    Work well individually as well as in a team and possess good interpersonal skills

Desirable Criteria (not essential)

•    Previous Facilities experience desirable    

FDM Group is committed to equal opportunities and welcomes applications that reflect the diversity of our wider community.