Job Details

People Team Assistant (12-month placement - Leeds)

Find out about FDM’s Coronavirus (COVID-19) preparations here 

Role: People Team Assistant 
Role Type: 12 month placement 
Department: People Team 
Reporting to: People Team Lead 
Location: Leeds 

The Company 

FDM Group is a global professional services provider, with a focus on IT. We are the market leader in the Recruit, Train and Deploy industry, working with nearly 200 clients across multiple sectors including; Media, Finance and Travel. Renowned for our dynamic Careers Programme, we transform graduates, returners to work and ex-forces personnel into IT and business professionals, giving them the opportunity to kick-start an exciting new career. We are proud of our emphasis on diversity and inclusion, as we have grown exponentially throughout Europe, North America and Asia. 

The Role 

The focus of this role will be to support the People Team with all aspects of administration in a timely manner to ensure our requirements are met. A high level of efficiency and organisation will be needed as we are a high-volume recruiter for IT graduates, Ex-Forces and Returners. 

Duties and Responsibilities 

  • Facilitate administration throughout all stages of the employee lifecycle – including sending Offer Letters, contracts, New Joiner Information, supporting change processes and off-boarding for Leavers 
  • Create employee records, update information on HRIS and ensure personal files are up to date in line with records retention policies 
  • Collate data and report on Operational Activity for the Head of People, CEO and other stakeholders 
  • Be a first point of contact for employees to answer their queries through a shared Mailbox – support 
  • Assigning tasks to other team members and the implementation of Service Now for Inbox 
  • Ensure data integrity by performing regular system audits and housekeeping 
  • Assist with review and approval of absence requests & checking these are in line with internal policy 
  • Support the monthly reconciliation of Time & Attendance data 
  • Provide information for payroll on joiners, movers, increases, leavers etc 
  • Conduct inductions and presentations to prepare consultants on their first placement 
  • Support the wider People Team with ongoing projects to improve operational efficiency, implement new systems and ways of working 
  • Carry out ad hoc duties to support the People team 

Essential Criteria 

  • Completed two years of a four-year sandwich degree in Human Resources 
  • Effective organisation skills with ability to prioritise 
  • Good attention to detail and a high level of accuracy 
  • Works well in a team, but capable of using on own initiative 
  • Adaptable and flexible 
  • Self-motivated and confident 
  • Excellent communication and interpersonal skills 
  • Business focused with strong commercial acumen 
  • Competence with MS 365 Office applications 
  • Ability to maintain confidentiality 
  • Ability to work to exacting deadlines 

Desirable criteria 

  • Aspiration to work in Human Resources 

Diversity and inclusion are at the heart of what we value as an organisation. FDM Group is an equal opportunities employer and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability, or any other status protected by law. Our recruitment team is happy to support any reasonable adjustments that are needed within the recruitment process.